Executive Assistant (m/f/d)

• You are responsible for managing the Executive Management´s calendar, always keeping priorities and deadlines in mind.
• You fully prepare business trips, book suitable travel arrangements, and compile all relevant documents in a timely manner. 
• You carefully record and process travel expenses, ensuring complete and accurate reimbursement. 
• Through structured document management and foward-looking preparation, you effectively support the Executive Management´s day-to-day business. 

• You draft written documents and internal communications with precision and an appropriate tone. 
• You prepare short texts related to Executive Management matters (e.g. congratulations, thank-you notes).
• You welcome guests and ensure a professional first impression.

• You prepare Executive Management meetings in terms of content (agendas, presentations, decision documents).
  
• You take minutes and ensure structured follow-up.
• You contribute content-wise or conceptually to events involving Executive Management; operational execution is handled by Reception or Office & Facility Management.

• You prepare decision-making documents in a concise manner and research relevant background information.
• You support projects and special topics in a structured way and assist Executive Management in their implementation.
• You proactively follow up on open items and ensure deadline adherence through reliable deadline management.

• As a central point of contact, you coordinate communication between Executive Management, departments, and external partners.
• You work closely with colleagues in the Office Management team and provide mutual cover when required.

• You have completed a commercial apprenticeship or hold a comparable qualification (e.g. a degree in Business Administration).
• You have several years of experience as an Executive Assistant or in a comparable role.
• A professional demeanor, discretion, and excellent communication skills come naturally to you.
• You are characterized by a structured, independent working style and enjoy organizational tasks.
• You have very good MS Office skills, particularly in Outlook, Word, and PowerPoint.
• Very good German and English language skills are essential.

We offer a collegial working environment in a promising industry with creative freedom and short decision-making processes. This includes experience- and performance-based pay, a permanent employment contract, flexible working hours, training and development opportunities, and attractive additional benefits. 
  
Would you like to learn more and become part of our team? Then we look forward to receiving your detailed application!